As you may have already discovered, Microsoft Outlook (versions including 2007, 2010, 2013 and above) does not support embedding video in emails.
Along with many other providers, Microsoft decided to discontinue video support in email due to, among other reasons, an increasing amount of viruses and malware found in these kinds of files.
However, there are still ways to feature a video in your email, the best of which we’ve listed here.
1. Add video to Outlook email by linking it to a picture
As suggested in this article, you can embed YouTube videos into Outlook emails as follows:
- Take a screenshot of your video and embed the image in the body of your email.
- Link it to the video hosted on YouTube (see below for a tip of how to get your videos onto YouTube faster).
- When viewers click on the picture, it will allow them to view the video by opening it in a new browser window.
You can even add a play button over the center of the image using Photoshop or a similar program to make clicking the video more obvious.
We recommend linking to a video hosted on YouTube as there’s a better chance Outlook will allow the image to be displayed automatically, over one that links to a video on other sites.
You should also use a call to action as your ALT image attribute for people who have their email images turned off.
2. Add video to Outlook emails by inserting it as an attachment
You can also add video to Outlook emails as an attachment. While doing so you might run into Outlook’s maximum attachment file size restrictions (20 MB) as some video files are too big to send via email attachment.
The way to get around this, which works for many video files, is to compress them before adding them to your email. This can reduce the video’s size to get it below 20 MB.
After signing in to the app in your browser – you can create a free account and process up to 5 videos for free per month – simply select your input video, then choose Optimize for Mobile, MP4, Medium or Low quality and a resolution of 240p, 360p or 480p on the screen where you can optimize your file to compress your video sufficiently for use as an email attachment.
After processing is finished, you’ll see the file size of the output video on Clipchamp’s “Save & Share” screen. If the output video is still too large then you can try a different set of compression settings by clicking on “Compress another file” without saving the first output video.
If the output file is small enough, save it to your computer, then attach it to your email just like you would with any other file attachment. This way recipients of your email can open the video and watch it right away.
Thanks to Clipchamp’s free online MP4 converter, which is part of the compression process, your videos will be able to be played back on any modern computer, tablet and smartphone.
Please note that some videos, esp. those with higher resolutions, higher frame rates and those of longer duration might be too large to get their file size below 20 MB.
To get these kinds of videos into email, we recommend to upload them to YouTube and to link to the YouTube video from your email as described in 1) above. However even for videos you add to emails this way, compressing them will help as smaller videos upload to YouTube much faster.